Office Manager / Administrator

Location: Melbourne
Job Type: Permanent
Reference: 2710598
Contact: Christine Jones
Email: email Christine

WHO it's with:

Xpand is a specialist recruitment firm with offices in Sydney, Melbourne, Singapore and Hong Kong. Our business model is based upon aligning closely with a core group of customers who are top employers or leaders in their field. Essentially, we only want to partner with the best, which usually means the type of company that candidates really want to work for. We work across Technology, Digital Marketing, Media and Communications from Executive level down.

We hire real, down to earth people who are passionate about what they do. We treat them like the responsible adults they are and give them the freedom to manage themselves. 

WHAT you'll be doing:

As Office Manager you will be the backbone of our business. Some of the main responsibilities will be:

  • General Front Office Duties; Answering and redirecting calls, meeting guests (mostly candidates and clients)
  • Mail/Courier Distribution
  • Office Maintenance keeping Reception & Kitchen tidy
  • Managing/ordering staff amenities (eg. coffee/tea/milk/alcohol) and office stationery
  • Providing support to all staff where needed
  • Database administration (managing candidate submittals, adding, updating and responding to emails)
  • Assist when necessary formatting Professional Profiles, Management Reports and Presentations
  • Onboarding setup for new starters (phone, desk, PC, swipe card, business cards, system access)
  • Organising Office events eg; regular Meetup Events
  • Special Projects
  • Manage all leave requests and leave register
  • Provide administration support to the Contractor Care Manager eg: file management, contract generation, payroll assistance and backup to Contractor Care Manager as required
WHAT you'll need:

  • Previous Office Manager or Front Desk Reception experience
  • Advanced MS Word, Excel Skills and Powerpoint Presentations
  • Prior experience in an admin or support role
  • A keen eye and attention to detail
  • Taking pride in how your office is maintained and presented
  • Excellent written and verbal communication skills
  • Team player with great interpersonal skills
  • Ability to multi task and execute tasks efficiently
  • Proven ability to prioritise competing demands
  • Excellent Customer service skills
  • Strong attention to detail and organisational skills
  • Highly motivated, pro-active in nature and demonstrate initiative
  • Ability to work efficiently in both a collaborative and autonomous way
  • Outstanding time management skills
  • Demonstrated willingness to adapt to different situation and tasks on a day-to-day basis
  • Previous recruitment industry and/or what it takes to run a digital/creative agency, an advantage

WHY you'll want it:

We're a pretty relaxed bunch but have a high performance culture.  Some of the benefits of joining Xpand are; having your birthday day off, annual sales kick off conferences, monthly employee of the month awards not to mention we always wrap up the week with a few drinks and nibbles on a Friday...

If the above sounds like you then click APPLY NOW or call Christine on
(03) 8637 7300 for more information.